ultimate guide to time management

The Ultimate Guide to Time Management

The ultimate guide to time management by Coach Swati gives you four tips to manage your time better and increase your productivity and efficiency. Part 2 in the time management series. Read part 1 here.

Last time, I spoke about how time management is easier than you think -- because it's not about time after all; it's about priority. How you prioritize tasks is what decides how well you manage your time.

In this blog post, I'll share with you my three best time management hacks to help you be your most efficient self.

Tip #1: Eisenhower Matrix

You can use a nifty little grid to categorize how important your tasks are, known as the Eisenhower Matrix. Fit your tasks into the matrix below.

eisenhower matrix coach swati time management blog post 2

Finish right away the tasks that are urgent and important; delegate what's urgent but not important; plan or schedule the ones that are important but not urgent; and discard or eliminate the tasks that are neither.

Tip #2: Pomodoro Technique

I absolutely love the Pomodoro technique for time management. So what you do here is, you set a timer for 25 minutes (sometimes 30) and get to work. When that timer goes off, you stop working, take a break of 5 to 10 minutes, and get back to it. After 3 reps of this, you take a longer 20 to 30-minute break.

This works fantastically because it's been proven that the human brain cannot focus for large periods of time without a drop in efficiency. The Pomodoro technique takes care of that, doesn't it? I've seen such a huge spike in productivity since I started implementing it in my work routine -- in fact, I'm on my third Pomodoro as I write!

Try it out, and be sure to let me know how it works for you.

Tip #3: Multitask (Within Reason)

I like to multitask. Not in the sense that I'm doing IG marketing and writing a blog post AND editing a manuscript at the same time. Rather, I combine one mentally stimulating activity with one non-mentally stimulating activity. I listen to podcasts during my commute. I watch personal development videos over breakfast. I call my mom while I'm eating a meal. It saves me time, helps me with work-life balance, and also keeps me from getting bored. Awesome, huh?

Let me know in the comments below: which tip resonates with you the most? And check back in after a few days or weeks to tell me if they worked for you.

Love hard & dream big,

swati - self-love coach for women

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